Broker/Dealer Information Management

Ensuring Compliance with Email Retention and Process Documentation Requirements

Thursday, March 17, 2005

About

Does your retention plan and information management system meet the operational and compliance challenges of today's heated regulatory environment?

Financial markets are suffering from a clear lack of investor confidence, which has been aggravated by specific as well as inconsistent enforcement from the NASD, NYSE, and SEC. In addition, aggressive efforts by state AG's looking to expose fraud in the securities industry has intensified the problem.

It's not enough to simply have "a system" to catalogue and audit emails, instant messages, and electronic documents. To avoid enforcement by the regulators and preempt potential cases and claims from customers, you must have a state-of-the-art process in place. This involves a clear understanding of your firm's needs and whose responsibility it is to enact and enforce your document retention and management plan. Cutting through vendor sales talk to determine which technology solutions are best for you, as well as training and monitoring employees are also crucial elements needed for an effective program.

To help guide you through this complex and critical process, American Conference Institute'sBroker/Dealer Information Management publication, focuses on identifying the specific needs of Broker/Dealers when complying with Regs. 17a-3 and 17a-4 and protecting your company from liability. An outstanding faculty of leading industry players, expert outside counsel, and top retention consultants provide you with invaluable information and insight on:*

  • How to avoid enforcement triggers
  • When to get rid of files after the mandated storage time
  • Preemptively examining risks and potential lawsuits to ease discovery in the event of litigation
  • Methods of monitoring email for illegal and unscrupulous activity
  • First-hand, non-vendor insight on the best products and services for managing data
  • Defining the roles and responsibilities of the information management team

With severe penalties from Sarbanes-Oxley, strict SEC regulations, and internal controls that mandate permanent data retention, the importance of complete and reliable data retention policies has never been higher. This publication will give you the tools you need to establish the advanced information management and retention policy your firm needs.

*American Conference Institute cannot guarantee that every presentation will be included in the publication.

Contents & Contributors

About

Does your retention plan and information management system meet the operational and compliance challenges of today's heated regulatory environment?

Financial markets are suffering from a clear lack of investor confidence, which has been aggravated by specific as well as inconsistent enforcement from the NASD, NYSE, and SEC. In addition, aggressive efforts by state AG's looking to expose fraud in the securities industry has intensified the problem.

It's not enough to simply have "a system" to catalogue and audit emails, instant messages, and electronic documents. To avoid enforcement by the regulators and preempt potential cases and claims from customers, you must have a state-of-the-art process in place. This involves a clear understanding of your firm's needs and whose responsibility it is to enact and enforce your document retention and management plan. Cutting through vendor sales talk to determine which technology solutions are best for you, as well as training and monitoring employees are also crucial elements needed for an effective program.

To help guide you through this complex and critical process, American Conference Institute'sBroker/Dealer Information Management publication, focuses on identifying the specific needs of Broker/Dealers when complying with Regs. 17a-3 and 17a-4 and protecting your company from liability. An outstanding faculty of leading industry players, expert outside counsel, and top retention consultants provide you with invaluable information and insight on:*

  • How to avoid enforcement triggers
  • When to get rid of files after the mandated storage time
  • Preemptively examining risks and potential lawsuits to ease discovery in the event of litigation
  • Methods of monitoring email for illegal and unscrupulous activity
  • First-hand, non-vendor insight on the best products and services for managing data
  • Defining the roles and responsibilities of the information management team

With severe penalties from Sarbanes-Oxley, strict SEC regulations, and internal controls that mandate permanent data retention, the importance of complete and reliable data retention policies has never been higher. This publication will give you the tools you need to establish the advanced information management and retention policy your firm needs.

*American Conference Institute cannot guarantee that every presentation will be included in the publication.

Contents & Contributors


UPDATE FROM THE REGULATORS: ENFORCEMENT PRIORITIES AND REGULATORY DEVELOPMENTS IN INFORMATION MANAGEMENT
David Jaffe, NASD

EMAIL RETENTION
Marshall Huwe, Amicus, Inc.
Browning E. Marean, Gray Cary Ware & Freidenrich, LLP
Dan Nelson, Armstrong Teasdale LLP

THE BASICS OF E-MAIL COMPLIANCE FOR BROKER-DEALERS
Jeffrey Plotkin, Pitney Hardin LLP

STORAGE OF ELECTRONIC DATA RULE 17a-4(f) AS CLOSE TO ENGLISH AS POSSIBLE
Eliot Wagner, Pershing LLC

DON'T JUMP IN WITH BOTH FEET
Ernie Badway, Saiber Schlesinger Satz & Goldstein LLC

UNDERSTANDING ELECTRONIC COMMUNICATION REGULATION AND BUILDING A MONITORING PROGRAM
Donna Hanau, Compliance, Credit Suisse First Boston
David Jarvis, Wachovia Securities, LLC
Robert H. Feigenbaum, FTI Consulting
Timothy S. Johnson, Reed Smith LLP

OUTLINE OF APPLICABLE SUPERVISORY/SURVEILLANCE AND RECORD RETENTION RULES
Timothy S. Johnson, Reed Smith LLP

BENEFITS AND LIMITATIONS OF UTILIZING CONSULTANTS AND EXTERNAL SOLUTIONS
Regan Adams, Navigant Consulting
Gregory J. Ewald, Wilmer Cutler Pickering Hale & Dorr, LLP
Timothy S. Johnson, Reed Smith LLP

MEETING REGULATORY REQUIREMENTS FOR DISASTER RECOVERY
Patricia Fitzpatrick, CitiCorp Investment Services

PRIVACY AND SECURITY REGULATION
David Jarvis, Wachovia Securities, LLC
Anthony Paduano, Paduano & Weintraub LLP

RECORDS RETENTION IN A SECURITIES FIRM: POSSIBLE ELEMENTS OF AN EFFECTIVE PROGRAM
Jess Fardella, Credit Suisse First Boston

INTEGRATING A COMPLIANT AND EFFECTIVE DATA MANAGEMENT INTO CORPORATE CULTURE
Nikki E. Procopio, Deutsche Bank Securities Inc.



DOCUMENT TYPES: PRESENTATIONS AVAILABLE: 0