Workshop A – Deep Dive into the DCAA & DCMA Audit and Compliance Landscape

Jun 24, 2019 9:00am - 12:30pm

Speakers

Matthew Herdman
Corporate Compliance Director
ASRC Federal (Beltsville, MD)

Nathan Geesaman
Government Regulatory Compliance Senior Manager
Accenture Federal Services (Arlington, VA)

LaDonna Castillo-Harris
Financial Analysis Manager, Government Regulatory Compliance
General Dynamics Information Technology (Falls Church, VA)

Day 1 - Tuesday, June 25, 2019

8:15
Registration & Continental Breakfast
9:00
Co-Chairs’ Opening Remarks
9:15

DCAA & DCMA Updates:

Agency Priorities, Initiatives and Developments
10:15
Networking Break
10:30

Views from Senior Industry Executives:

What Keeps You Up at Night?
11:30

What’s New:

FAR/DFARs New Developments to Watch
12:30
Networking Lunch
1:45

Spotlight on Business System Audits:

How to Prepare Your Organization For Audit
3:15

Focus on Contract Modifications and Price Adjustments:

Notices, Cost Proposals, Audits, and Negotiations
4:00
Networking Break
4:15

Surviving an Executive Compensation Audit:

Working Collaboratively to Establish a Uniform Understanding of Audit Protocols
5:15
Cocktail Reception Hosted by Bakertilly
6:15
End of Day One

Day 2 - Wednesday, June 26, 2019

8:15
Continental Breakfast
9:00
Co-Chairs’ Opening Remarks
9:15

Section 809 Panel Update:

Overview of the Material Recommendations and Specific Recommendations from the Professional Practice Guide
10:45
Networking Break
11:00

Case Law Review:

Practical Consequences of Recent Significant Decisions
12:00
Lunch
1:15
Latest Developments from the Cost Accounting Standards Board
2:15

Cybersecurity:

The Next Business System
3:00
Networking Break
3:15

Corrective Action Reports:

How to Handle Reports Issued Out of Cycle During a DCMA CPSR Audit
4:15
Conference Ends

Day 1 - Tuesday, June 25, 2019

8:15
Registration & Continental Breakfast
9:00
Co-Chairs’ Opening Remarks

Mark Smith
Vice President, Government Accounting Compliance
Booz Allen Hamilton (McLean, VA)

9:15

DCAA & DCMA Updates:

Agency Priorities, Initiatives and Developments

Senior Representative

Defense Contract Audit Agency (Baltimore, MD)

Jorge Bennett
Executive Director, Cost & Pricing
Defense Contract Management Agency (Chicago, IL)

  • Status of incurred cost audits: when will they be current?
  • Highlights from the February 2019 GAO Report and DCAA’s plans to significantly increase the number of business system audits
  • Boosting synergies between DCAA, DCMA and DOD

10:15
Networking Break
10:30

Views from Senior Industry Executives:

What Keeps You Up at Night?

Darrell Hineman
Manager of Government Compliance
IBM Global & Business Services Federal (Herndon, VA)

Mary Delahunty
Vice President & General Counsel
Invocon (Conroe, TX)

  • Understand the key takeaways from the FY2019 National Defense Authorization Act
  • Preparing for business systems audits: understanding auditing standards and internal assessments to gauge preparedness
  • Subcontractor oversight and management: responsibilities attendant to subcontractor audits and flowdown clauses
  • Best approaches for a seamless contract closeout

11:30

What’s New:

FAR/DFARs New Developments to Watch

Senior Representative

Department of Defense (Washington, DC)

Diane Thompson
FAR Council Principal, Senior Staff Representative
NASA (Washington, DC)

  • Overview of important FAR and DFARs regulatory changes in 2018
  • How do these changes impact government and contractors?
  • FAR Council priorities for FY19

12:30
Networking Lunch
1:45

Spotlight on Business System Audits:

How to Prepare Your Organization For Audit

Andrew Obermeyer*
Director, Business Operations Center
Defense Contract Management Agency (Fort Lee, VA)

Mark Smith
Vice President, Government Accounting Compliance
Booz Allen Hamilton (McLean, VA)

Neil Gardner
Vice President, Ethics and Compliance
Orbital ATK (Arlington, VA)

  • What are agency standards, methodologies and expectations for business system audits?
  • Hear how DCMA and DCMA plan to address Business System Reviews as evaluated in the Government Accountability Office
  • Joint audit initiative: how can DCAA work efficiently with contractors to ensure a smooth audit process?
  • What to expect when third-party accounting firms are utilized to conduct audits
  • Steps that contractors should take to ensure that their business systems are compliant before an audit is scheduled, including readiness assessments

3:15

Focus on Contract Modifications and Price Adjustments:

Notices, Cost Proposals, Audits, and Negotiations

Luis Ambroggio
VP of Contracts & Compliance, Government Services Division
International SOS (Denver, CO)

Phillip Seckman
Partner
Dentons (Denver, CO)

  • Aftermath of the government shutdown in terms of payment and other contract clauses
  • What triggers the Changes Clause, and what are each party’s rights after its implementation by the contracting officer?
  • Key tactics when bargaining price adjustments
  • How to prepare a winning cost proposal

4:00
Networking Break
4:15

Surviving an Executive Compensation Audit:

Working Collaboratively to Establish a Uniform Understanding of Audit Protocols

Patrick Fitzgerald
Director
Baker Tilly (Tysons Corner, VA)

Nicole Owren-Wiest
Partner
Crowell & Moring LLP (Washington, DC)

Bill Walter
Partner
Dixon Hughes Goodman LLP (Tysons Corner, VA)

  • Taylor and Metcon: dissect how both the government and contractors interpret the holdings of these cases differently
  • Factors to consider when determining what constitutes “reasonable” executive compensation
  • What can be done to bridge the divide to create mutually understood standards and unsnarl the executive compensation audit process?

5:15
Cocktail Reception Hosted by Bakertilly
6:15
End of Day One

Day 2 - Wednesday, June 26, 2019

8:15
Continental Breakfast
9:00
Co-Chairs’ Opening Remarks
9:15

Section 809 Panel Update:

Overview of the Material Recommendations and Specific Recommendations from the Professional Practice Guide

David A. Drabkin
Chairman at Section 809 Panel
Principal

Drabkin and Associates, LLC (Woodbridge, VA)

Darryl A. Scott
Commissioner at Section 809 Panel
Corporate VP, Contracts

The Boeing Company (Washington, DC)

Brent Calhoon
Partner
Baker Tilly (Tysons Corner, VA)

Moderator:

Terry Raney
Commissioner at Section 809 Panel
Senior Vice President

CACI International, Inc. (Woodbridge, VA)

  • Overview of recommendations made in Volume 3 of the Panel’s Report released in January 2019, including modifications to ease purchase from the commercial marketplace, accelerating contract closeouts and effectively managing risks in the supply chain
  • Evaluate the recommendations pertinent to auditing standards and internal controls
  • Deep dive into the Professional Practice Guide: how will it benefit the relationship between the DOD and the contracting community?

10:45
Networking Break
11:00

Case Law Review:

Practical Consequences of Recent Significant Decisions

Alexander Lamvol
Associate General Counsel
Lockheed Martin Corp. (New York, NY)

Justin A. Chiarodo
Partner, Government Contracts
Blank Rome LLP (Washington, DC)

This practical, industry-focused session will offer perspectives on the developing law as it impacts your contracts. Focused squarely on how cases can and may affect industry, the cases covered will be updated to reflect the most recent decisions up until June 2019.

12:00
Lunch
1:15
Latest Developments from the Cost Accounting Standards Board

Bruce Stout*
Director of Government Compliance
Battelle (Columbus, OH)

Jim Thomas
Advisory Partner, Government Contracts
PwC (Washington, DC)

  • Status of CASB Agenda Items, including adopting 809 Panel recommendations, thresholds and applicability and pension rules
  • Recent Staff Discussion Papers on the conformance of CAS with generally accepted accounting principles
  • Trends in CAS compliance audits

2:15

Cybersecurity:

The Next Business System

Jeffrey Dodson
Global Chief Information Security Officer
Vice President, Cybersecurity

BAE Systems, Inc. (Washington, DC)

Robert Metzger
Shareholder
Rogers, Joseph, O’Donnell (Washington, DC)

Federal customers are demanding demonstration that contractors improve cyber security and address supply chain risks. New initiatives of both DOD and DHS indicate there will be increasing scrutiny of cyber and supply chain systems. Failure to meet requirements could disqualify a company from new opportunities or serve as a negative competitive discriminator. This panel will focus on the following questions:

  • What explains the new demands for heightened security, and where will the Government apply and enforce new requirements?
  • What role will DCMA assume in reviewing contractor security measures and plans?
  • What are the key business and compliance risks facing companies should they not measure up to new security requirements?
  • Where do government contractors have liability exposure for insufficient security, and what are cost-effective ways to reduce risk?
  • How can primes and higher tier contractors conform to new Government demands to assure flow down of cyber requirements and confirm vendor security?

3:00
Networking Break
3:15

Corrective Action Reports:

How to Handle Reports Issued Out of Cycle During a DCMA CPSR Audit

Christine Wade
Managing Partner
CaaSus LLC (Fairfax, VA)

Rebecca Kehoe
Manager
CohnReznick, LLP (Tysons Corner, VA)

  • Discuss the trend of DCMA issuing corrective action reports before corrective action requests, and the impact on a company’s audit record
  • Steps to take when an out-of-cycle corrective action report contains significant deficiency findings
  • What to do before an audit begins to prepare for atypical roadblocks

4:15
Conference Ends

Workshop A – Deep Dive into the DCAA & DCMA Audit and Compliance Landscape

Jun 24, 2019 9:00am - 12:30pm

$600

Speakers

Matthew Herdman
Corporate Compliance Director
ASRC Federal (Beltsville, MD)

Nathan Geesaman
Government Regulatory Compliance Senior Manager
Accenture Federal Services (Arlington, VA)

LaDonna Castillo-Harris
Financial Analysis Manager, Government Regulatory Compliance
General Dynamics Information Technology (Falls Church, VA)

What is it about?

Registration Begins at 8:30

This nuts and bolts comprehensive workshop will provide a practical refresher on the accounting and compliance landscape for government contractors. Whether you are new to the area or just want to discuss best practices with your peers in advance of the more advanced discussions during the main conference, this program offers practical insights on the following topics:

  • Staying compliant with FAR and DFARS
  • Working effectively with DCAA and DCMA
  • Best practices for managing and monitoring auditing requests
  • How to respond to audit reports
  • How to challenge DCAA findings

Workshop B – Navigating the Complex Challenges of Subcontractor Flowdowns: A Comprehensive Workshop for Contractors on How to Remain Compliant

Jun 24, 2019 1:30pm - 5:00pm

$600

What is it about?

Registration Begins at 1:00

Having the very latest information on how to interpret your responsibilities vis-à-vis your subcontractors is paramount. What is your responsibility as a prime to monitor your subcontractor? What are the very latest best practices to close out your contract effectively? What slows down the contract negotiation process? These are all considerations you will have as you work with subcontractors; however, in this comprehensive and specially designed workshop, not only will you have the opportunity to discuss and benchmark with peers about these important issues (and more), you will receive invaluable training from the experts on issues such as:

  • Regulatory overview and subcontract structure
  • FAR Structure, as it relates to subcontracts
  • Types and structure of clauses
  • Clause management best practices
  • When should the prime require a clause be included in the subcontract?