Pre-Conference Workshops

Workshop A: A Comprehensive Deep Dive into the DCAA & DCMA Audit and Compliance Landscape: Critical Updates and Core Elements for Your Program

Jun 12, 2017 9:00am – 12:30pm

Speakers

Brent Calhoon
Partner
Baker Tilly (Tysons Corner, VA)

Fernand A. Lavallee
Partner
Jones Day LLP (Washington, DC)

Bradley Waters
Principal, Government Contractor Services
KPMG LLP (Tysons Corner, VA)

Jose Soto
Director, Government Compliance
Engineering Solutions & Products LLC (Chantilly, VA)

Workshop B: Navigating the Complex Challenges of Subcontractor Flowdowns: A Comprehensive Workshop for Contractors on How to Remain Compliant

Jun 12, 2017 1:30pm – 5:00pm

Speakers

Christine J. Wade
Managing Partner
CaaSus LLC (Fairfax, VA)

Kay M. Papin
Government Compliance Director
McCarthy Buildings (St Louis, MO)

Day 1 - Tuesday, June 13, 2017

8:15
Registration Begins & Continental Breakfast
9:00
Conference Co-Chairs’ Opening Remarks
9:15
DCMA & DCAA Updates – Key Developments and Priorities Affecting Industry Moving Forward
10:15
Networking Break
10:30
NEW! Industry Roundtable Discussion: How Industry is Responding to The Trump Administration’s Evolving Policy Priorities
11:30
Interpretation of “Commercial Items and Services”: Recent Cases, Guidance and Trends, and the Potential Impact on Your Bottom Line
12:30
Networking Lunch
2:15
NEW! What Would You Do If…? Interactive Scenarios on Maintaining Business Systems: Best Practices for Staying DCAA/DCMA Audit-Ready
3:30
Networking Break
3:45
Legal Update: Re-Evaluating Legal Risk In Response to Recent Cases on Audit Reports, Statute of Limitations & Incurred Costs, and Materiality
4:45
NEW! New Audit Challenges for Industry: The Practical Impact of the DCAA Selected Areas of Cost Guidebook
5:30
Cocktail Reception

Day 2 - Wednesday, June 14, 2017

7:45
Continental Breakfast
8:25
Conference Co-Chairs’ Opening Remarks
8:30
DCMA, DCAA and DPAP Q&A Panel: Your Questions Answered by Senior Agency Representatives
9:30
NEW! The New CAS Board at the DoD: What It Means for Cost Accounting in Practice and the Interplay with Existing CAS Board Requirements
10:30
Networking Break
10:45
What Can Now Trigger a DCAA Fraud Referral and False Claims Act Litigation: How DCAA is Investigating and Evaluating Contractors
11:45
NEW! Cybersecurity in Practice: Strategies for Complying with Changing Cyber Contracting Regulations
12:30
Networking Lunch
1:45
Keynote Address
2:15
NEW! Department of Energy (“DOE”), NASA and Other Non-DoD Contracting and Audits: Where Industry Has Gone Right and Wrong on Compliance
3:15
Networking Break
3:30
NEW! Acquisition Reform: Emerging Issues Impacting the Regulatory and Contract Compliance Environment
4:30
First-Hand Insights on Resolving Disputes with DCAA and DCMA: How Best to Proceed When You Disagree with Their Findings
5:30
Closing Remarks and Conference Ends

Day 1 - Tuesday, June 13, 2017

8:15
Registration Begins & Continental Breakfast
9:00
Conference Co-Chairs’ Opening Remarks

Patrick Fitzgerald
Director
Baker Tilly (Tysons Corner, VA)
(former Director, DCAA)

Dave Methot
Executive Director, Business Systems & Chief Compliance Officer
Fluor Government Group (Greenville, SC)

9:15
DCMA & DCAA Updates – Key Developments and Priorities Affecting Industry Moving Forward

Kenneth Saccoccia
Deputy Director
DCAA (Fort Belvoir, VA)

Tim Callahan
Executive Director for Contracts
DCMA (Fort Lee, VA)

Moderator:

Patrick Fitzgerald
Director
Baker Tilly (Tysons Corner, VA)
(former Director, DCAA)

Senior agency representatives open the day with the key updates that are critical for your contracts, from bidding to closeout, and take questions. Some of the issues to be covered will include, but not limited to:  

  • Update on workflow priorities, and the interplay between the DCAA and DCMA
  • Legislative impacts of the NDAA: new directions and guidance
  • Incurred Costs and Business Systems audits: contract closeouts being the major priority

10:15
Networking Break
10:30
NEW! Industry Roundtable Discussion: How Industry is Responding to The Trump Administration’s Evolving Policy Priorities

Paul Bailey
Vice President, Government Accounting and Compliance
Harris Corporation (Melbourne, FL)

Dave Methot
Executive Director, Business Systems & Chief Compliance Officer
Fluor Government Group (Greenville, SC)

Ron Doody
Director of Information Technology and Finance
Creare (Hanover, NH)

Moderator:

Bill Walter
Partner
Dixon Hughes Goodman LLP (Tysons, VA)

Below is a summary of the issues to be discussed during the roundtable, which will involve speakers from both large and small contractors. Discussion topics will be updated to reflect new developments between now and the conference. Please check online for updates!  

  • Executive order placing a hiring freeze on federal employees and a new budget proposal that will require significant reduction of federal employees
  • Required certification of business systems? Would external CPA firms or DCAA auditors perform the audits, and what would be the standards?
  • Impact of eliminating wage determination on construction contractors (per the Davis-Bacon Act), and the possible increase in infrastructure spending
  • If infrastructure spending increases, will joint ventures and public private partnerships increase? If so, what effect will they have on contractors’ compliance/audit positions?
  • Cybersecurity: new rules (for ex., dual authentication) and how to ensure you are ready

11:30
Interpretation of “Commercial Items and Services”: Recent Cases, Guidance and Trends, and the Potential Impact on Your Bottom Line

Mark Smith
Vice President
Booz Allen Hamilton (McLean, VA)

Steve Trautwein
Acting Deputy Director, Cost and Pricing Center
DCMA (Fort Lee, VA)

Jim Thomas
Advisory Partner, Government Contracts
PwC (Washington, DC)

  • Analysis of the new Commercial Items Handbook Vol. 1 and 2
  • The role of DCAA versus DCMA when auditing Commercial Items
  • Changes to the DFARS that have implemented the statutory requirements
  • Consequences of the A-T Solutions (Feb 2017) decision, where a Contracting Officer’s refusal to pay commercial prices for materials was successfully appealed
  • Can you use commercial pricing when the entity is an affiliate?
  • Latest case law on protest: whether a contracting officer exercised the appropriate discretion when granting a commercial item?

12:30
Networking Lunch
2:15
NEW! What Would You Do If…? Interactive Scenarios on Maintaining Business Systems: Best Practices for Staying DCAA/DCMA Audit-Ready

Patrick Fitzgerald
Director
Baker Tilly (Tysons Corner, VA)
(former Director, DCAA)

Neil Gardner
Vice President, Ethics and Compliance
Orbital ATK (Dulles, VA)

Brian Taylor
Managing Director, Regulatory Compliance
Accenture Federal Services (Washington, DC)

In this uniquely designed session, the experts will take you through some hypothetical scenarios that perfectly illustrate the challenges associated with business systems. Some of the topics to be addressed by the scenarios will be:  

  • Preventative measures and best practices for mitigating the adverse effect of your system being disapproved?
  • When you find a deficiency, what to do next
  • Making a compelling case to support the adequacy your systems
  • Resolving deficiencies quickly and effectively

3:30
Networking Break
3:45
Legal Update: Re-Evaluating Legal Risk In Response to Recent Cases on Audit Reports, Statute of Limitations & Incurred Costs, and Materiality

Daryl Witherspoon
General Counsel
DCAA (Fort Belvoir, VA)

Paul Pompeo
Partner, Government Contracts & National Security
Arnold & Porter LLP (Washington, D.C.)

This practical, industry-focused session will offer perspectives on the developing law as it impacts your contracts. Focused squarely on how cases can and may affect industry, the cases covered will be updated to reflect the most recent decisions up until June 2017, and will include:  

  • Exelis, Inc., ASBCA No. 60131
  • A-T Solutions, Inc., ASBCA No. 59338
  • Appeal of Technology Systems, Inc., ASBCA No. 59577
  • Appeal of Sparton DeLeon Springs, LLC, ASBCA No. 60416
  • Kellogg Brown & Root Services, Inc., ASBCA No. 58081

4:45
NEW! New Audit Challenges for Industry: The Practical Impact of the DCAA Selected Areas of Cost Guidebook

Jacqueline Hlavin
Chief, Policy Accounting & Cost Principles
DCAA (Fort Belvoir, VA)

Mary Karen Wills
Managing Director
Berkeley Research Group (Washington, DC)

  • DCAA rationale and background to the implementation of the Guidebook
  • Impact of the Chapter 7 replacement of the Contract Audit Manual (“CAM”) having so far on contracting firms’ positions?
  • What is forthcoming in the coming months?
  • To what extent are the differences between the Guidebook and the old CAM provisions substantial?
  • What to do when the Guidebook provisions lack a corresponding principle in the regulations?

5:30
Cocktail Reception

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Day 2 - Wednesday, June 14, 2017

7:45
Continental Breakfast
8:25
Conference Co-Chairs’ Opening Remarks
8:30
DCMA, DCAA and DPAP Q&A Panel: Your Questions Answered by Senior Agency Representatives

John Tenaglia
Deputy Director, Contract Policy and International Contracting, DPAP
US Department of Defense (Arlington, VA)

Andrew Obermeyer
Director, Business Operations Center
DCMA (Fort Lee, VA)

Don McKenzie
Assistant Director, Policy and Plans
DCAA (Fort Belvoir, VA)

Vincent Perez
Acting Director, Cost & Pricing Center
DCMA (Chantilly, VA)

Moderator:

Dave Methot
Executive Director, Business Systems & Chief Compliance Officer
Fluor Government Group (Greenville, SC)

This interactive, Townhall-style Q&A allows for the audience to have their voice heard and get their questions answered with agency leadership. Bring your cost, pricing, compliance and audit-related questions with you or submit them in advance via email once you have registered.

9:30
NEW! The New CAS Board at the DoD: What It Means for Cost Accounting in Practice and the Interplay with Existing CAS Board Requirements

Phillip Seckman
Partner
Dentons (Denver, CO)

Matthew Popham
Senior Vice President, Government Compliance Director
Leidos (Reston, VA)

John Sasaki
Managing Director
Victura Consulting (Chicago, IL)

Mark Quirk
Senior Director, Government Accounting & Compliance
Honeywell Corporate (Morris Plains, NJ)

  • The interplay between DOD and the existing CAS Board
  • Why the 2017 NDAA created the DOD CAS Board and perspectives behind the initiative
  • Are the current CAS standards out of step with GAAP and will this initiative address this?

10:30
Networking Break
10:45
What Can Now Trigger a DCAA Fraud Referral and False Claims Act Litigation: How DCAA is Investigating and Evaluating Contractors

Steve Smyers
Associate General Counsel
Booz Allen Hamilton (McLean, VA)

Carl Gray
Assistant General Counsel
Huntington Ingalls Industries (Newport News, VA)

Lynne Halbrooks
Partner
Holland & Knight LLP and former acting DOD Inspector General (Washington, DC)

  • Best practices for responding when DCAA discovers and makes a referral
  • Maintaining a working relationship with DCAA post-referral
  • How best to handle potential relators and minimizing the risk of routine issues becoming full blown qui tam actions
  • Review of the latest FCA cases, including the ongoing fallout from Escobar, and their practical impact on DCAA/DCMA compliance

11:45
NEW! Cybersecurity in Practice: Strategies for Complying with Changing Cyber Contracting Regulations

Jeffery Chiow
Shareholder, Rogers Joseph O’Donnell
PC (Washington, DC)

Susan Cassidy
Partner
Covington & Burling LLP (Washington, DC)

Steffan Jacobsen
Corporate Counsel
Amazon Web Services (Herndon, VA)

  • What the DFARS requires for “adequate security” and safeguards under SP 800-171
  • Practical steps that companies should take to assess, document and improve system security
  • Where do cloud services fit into contractors’ obligations?
  • What to anticipate from DoD in oversight, administration and enforcement of contract requirements for cyber safeguards
  • Cyber Breaches with Defense Contractors: unique disclosure requirements and their impact on breach response
  • Navigating the life cycle of a cyber incident, including when to reach out to the FBI, and report to DC3
  • Dealing with your customer’s federal and state regulators, and reporting obligations under state data breach laws
  • Post-incident recovery, remediation and lessons learned

12:30
Networking Lunch
1:45
Keynote Address

Charlie Williams
President
CWilliams LLC (Washington, D.C.)

2:15
NEW! Department of Energy (“DOE”), NASA and Other Non-DoD Contracting and Audits: Where Industry Has Gone Right and Wrong on Compliance

Melissa Rider
Senior Contracting Advisor, Office of Environmental Management
US Department of Energy (Washington, DC)

Bill Roets
Director, Contract and Grant Policy Division
NASA (Washington, DC)

  • Utilizing contractor audit support in lieu of DCAA: views and perspectives on how this is working
  • How agencies are moving to a different paradigm, managing contracts while still working closely with the DCAA
  • Trends NASA has seen on audits relative to questioned costs
  • DOE updates and trends

3:15
Networking Break
3:30
NEW! Acquisition Reform: Emerging Issues Impacting the Regulatory and Contract Compliance Environment

Terry Raney
Senior Vice President, Acquisition Support Group
CACI International (Washington, DC)

Jon Etherton
Founder and Principal, Etherton & Associates, Inc.,
Former Staff Member, Committee on Armed Services, US Senate (Washington, DC)

Moderator:

Robert Burton
Partner
Crowell & Moring LLP (Washington, DC)

  • Background to the reforms from 2013 onwards in both the House and Senate
  • What is the practical effect of the drive to streamline audit and administration processes?
  • Acquiring innovative technologies: will reforms spearhead participation from new contractors?
  • What’s behind the focus on reorganizing the functions in the office of the Under Secretary for Acquisition, Technology, and Logistics for innovation?
  • In advance of the February 2018 deadline for the reorganization, what can industry expect by this summer in the audit and contract administration functions?
  • Impact of the Trump Administration on the reforms: will more of the supply chain have to be US-based?

4:30
First-Hand Insights on Resolving Disputes with DCAA and DCMA: How Best to Proceed When You Disagree with Their Findings

Shirley Bass
Manager of Government Compliance
IBM Global Business Services Federal (Herndon, VA)

Mary Delahunty
Vice President & General Counsel
Invocon, Inc (Conroe, TX)

Karen English
Corporate Director of Pricing
Alion Science & Technology (McLean, VA)

  • Best practices for moving through the chain of command
  • Alternative avenues outside of the agencies
  • Making the final decision of when to proceed and when to fold
  • What to do when you receive a final determination of inadequacy

5:30
Closing Remarks and Conference Ends

Workshop A: A Comprehensive Deep Dive into the DCAA & DCMA Audit and Compliance Landscape: Critical Updates and Core Elements for Your Program

Jun 12, 2017 9:00am – 12:30pm

Brent Calhoon
Partner
Baker Tilly (Tysons Corner, VA)

Fernand A. Lavallee
Partner
Jones Day LLP (Washington, DC)

Bradley Waters
Principal, Government Contractor Services
KPMG LLP (Tysons Corner, VA)

Jose Soto
Director, Government Compliance
Engineering Solutions & Products LLC (Chantilly, VA)

What is it about?

Specially designed as a comprehensive overview on the entire landscape for DCAA & DCMA audits and compliance requirements as they stand today, this pre-conference working group offers attendees the opportunity to cover the essentials so that they are fully equipped to engage in the high-level discussions and debate that are the hallmark of the main conference. Whether you are relatively new to the world of DCAA and DCMA audits and compliance, or a seasoned professional merely seeking a refresher prior to the main event, this working group presents a unique opportunity to have everything at your fingertips so that you can get the most out of the main conference. As well as providing this thorough overview, the working group will also allow space to discuss some of the main key topics of the day in a more informal setting, such as, but not necessarily limited to:
  • The DCAA resuming its civilian authority: what are the impacts on contractors?
  • What impact will the latest regulatory changes – such as the Fair Pay and Safe Workplaces Rules – have on your business, and to what extent will these survive under the Trump Administration?
  • What impact is the DOD’s raising of the threshold for submitting certified costs having on industry?
  • What do the latest changes to the DCAA Contract Audit Manual mean in practice?
  And much more. Do not miss this chance to be thoroughly equipped to enjoy and participate fully in the main conference program!

Workshop B: Navigating the Complex Challenges of Subcontractor Flowdowns: A Comprehensive Workshop for Contractors on How to Remain Compliant

Jun 12, 2017 1:30pm – 5:00pm

Christine J. Wade
Managing Partner
CaaSus LLC (Fairfax, VA)

Kay M. Papin
Government Compliance Director
McCarthy Buildings (St Louis, MO)

What is it about?

Having the very latest information on how to interpret your responsibilities vis-à-vis your subcontractors is paramount. What is your responsibility as a prime to monitor your subcontractor? What are the very latest best practices to close out your contract effectively? What slows down the contract negotiation process? These are all considerations you will have as you work with subcontractors; however, in this comprehensive and specially designed workshop, not only will you have the opportunity to discuss and benchmark with peers about these important issues (and more), you will receive invaluable training from the experts on issues such as:
  • Regulatory overview and subcontract structure
  • FAR Structure, as it relates to subcontracts
  • Types and structure of clauses
  • Clause management best practices
  • When should the prime require a clause be included in the subcontract?

ElitePass: Both Workshops