Unmanned Systems West

Dear [Supervisor’s Name],

I am requesting approval to attend the 5th Annual Unmanned Systems West on September 8–9 in San Diego. This premier gathering of defense agencies, prime contractors, and technology leaders presents a unique opportunity to gain critical insights and forge strategic partnerships that will directly benefit [Your Company].

By attending, I will:

• Gain Competitive Intelligence – Access exclusive updates on next-generation unmanned and autonomous systems across multiple domains, including DoD modernization priorities, acquisition forecasts, AI/ML integration, and counter-UAS strategies, ensuring we remain ahead of defense innovation and procurement opportunities.
   
• Engage with Key Decision-Makers – Connect directly with DoD leaders, policymakers, and industry pioneers, gaining firsthand insights into funding priorities and acquisition strategies.
   
• Address Supply Chain & Manufacturing Challenges – Learn best practices to enhance efficiency, secure critical materials, and navigate evolving procurement requirements.
   
• Expand Our Industry Network – Build relationships with potential partners, suppliers, and customers, opening doors to new opportunities and collaborations.
   
• Position [Your Company] for Growth – Stay informed on upcoming contract opportunities, budget allocations, and emerging defense needs, ensuring we are well-positioned for future success.

The knowledge and connections I gain from this summit will have a direct impact on our business strategy and competitive positioning in the UxS sector. I am confident that my participation will provide significant ROI, and I will bring back key takeaways, market intelligence, and actionable recommendations to share with our team.

I appreciate that my attendance represents an investment of both time and resources. To maximize value and minimize costs, I will carefully manage travel and accommodation expenses while ensuring full participation in the conference program.

The cost of my attendance breaks down as follows:

Expense	Quick Tips	Cost
Registration Cost	Register Early for the Best Rates	$
Flight	Use an online travel service to get a quick estimate	$
Logging	Discounted hotel rooms using ACI Room Block Code. Check out the venue page for more information	$
Transportation	Taxi? Car rental? Super Shuttle? Car sharing service?	$
Food Per Diem	The Summit fee includes breakfast, lunch, snacks and a cocktail reception with hors d’oeuvres. Evening meals are not included.	$
Subtotal		$
Total Number Attending
Subtotal x Number of Employees = TOTAL		$

I appreciate your consideration and would welcome the opportunity to discuss this further.

Best regards,

[Your Name]
[Your Job Title]
[Your Company]